Mobile working and the increasing networking of company data make the issue of data protection increasingly important. At the same time, known hacker attacks and data breaches are increasing the pressure on companies. The precautions to protect sensitive customer data are becoming ever stricter and more complicated. The more elaborate the measures, the more difficult it is for employees to comply with them.
Systems should therefore fulfil a dual function: The simpler and easier it is to implement, the more likely it is to protect against data leaks and attackers. Most of the time, the issue of data protection remains the sole concern of IT administration, although everyone should be concerned about it and must handle data conscientiously while working.
In order to protect data, this restriction of usage rights is unavoidable and is therefore implemented in almost all organisations. However, it is precisely this circumstance that often complicates the work processes of employees: If permissions are missing, the first step is to go through the IT department. They, in turn, must first determine who is responsible for the data in the departments. At the same time, there is a lack of transparency as to who is authorised where.
As a result, authorisations are quickly assigned on a scattergun principle, data is copied into public areas or the revocation of rights that are no longer needed is often neglected. Recertifications recommended by auditors, in which data managers have to check the rights situation at regular intervals, often mean frustration due to additional work and paper mountains full of complex matrices.
Data protection is necessary. However, for success it is even more important to find a middle ground that considers usability and data protection equally and evaluates each process according to risk class and importance.
As the automated and secure self-service solution for authorisation and identity management, the BAYOOSOFT Access Manager relies on the three building blocks of self-service, automation and monitoring and thus allows usability in these processes to be significantly increased.
BAYOOSOFT Access Manager 2021.1 – available now