Overview of identity management: everything you need to know about joiners, leavers and movers

In most cases, employees joining a company, changing departments or resigning is an everyday occurrence. While these changes are often profound for individuals, they also have a significant impact on company departments such as IT.

The administration of access authorizations in particular can become an inefficient and resource-intensive process, especially for large companies. This is where identity management solutions such as BAYOOSOFT’s Access Manager come into play.

Identity management is becoming increasingly important for companies. It deals with the administration and control of user identities, access rights and authorizations in IT systems and the cloud. In this article, we will give you a brief insight into the basics of identity management and its role in the security of data and systems. Find out what joiners, movers and leavers are all about and how identity management can help to increase security and efficiency in your company.

What is Identity Management

Identity management plays a crucial role in companies when it comes to managing users’ access rights and authorizations. It refers to the management of digital identities within an organization, both for employees and other user groups. The main objective is to ensure that the right people have access to the right data and systems.

By using Identity and Access Management (IAM) software and systems, companies can increase their security and minimize potential risks. It ensures that sensitive company data is protected and can only be accessed by authorized persons. Effective identity management also enables companies to react quickly to changes in the employee structure, be it through new hires, departures or internal transfers. This is also referred to as joiners, leavers and movers. But more on this later.

What is the difference between Identity Management and Access Management?

Identity management and access management are two concepts that are closely linked but sometimes fulfill different functions. They are essential aspects of an organization’s IT security and work together to ensure secure access and efficient management of user identities and resources.

Identity management refers to the process of managing and controlling user identities in a company or organization. It includes the collection and management of user data such as names, roles, authorizations, passwords and other access rights. The main goal of identity management is to ensure that the right people have access to the right resources.

Access management, on the other hand, focuses on controlling and managing access to specific resources or services. It is responsible for implementing security policies and ensuring data security. Access management determines who has access to which resources and under what conditions this access is granted. It also enables the monitoring and logging of access activities in order to detect potential threats or security breaches.

Joiner: Welcoming new talent

An important aspect of identity management in companies is welcoming new employees, also known as “joiners”. When onboarding new employees, various aspects must be taken into account to ensure smooth integration into the company structures and access to the required resources.

At the beginning of the onboarding process, the identities of the new employees should be created in the company’s Identity and Access Management (IAM) system. This involves recording all relevant information such as name, role, access rights and contact details. This enables the company to manage the identity of new employees and assign them the necessary user authorizations.

Another important step in welcoming new employees is authentication. This ensures that the employee’s identity is verified to prevent unauthorized access to company resources. By using secure authentication methods such as passwords, two-factor authentication or biometrics, the company can ensure the security of identities and minimize the risk of data loss or unauthorized access.

As part of identity management, it is also important to provide new employees with access to the company’s digital systems and services. This can include providing access to email accounts, internal networks, special

Leaver: Respecting the farewell

The management of departures, i.e. leavers, plays a central role in identity management. When employees leave a company, their identities must be adjusted or deactivated in the system accordingly in order to ensure the security of company data. Identity Access Management (IAM) is responsible for controlling and managing user access and authorizations. In the case of a leaver, it is important that their identity is deactivated in all company systems and services to prevent unauthorized access to sensitive data.

Proper management of leavers not only ensures the security of company data, but also contributes to the overall efficiency and productivity of the company. Targeted control and adjustment of identities avoids unnecessary access rights and makes optimal use of resources. In addition, identity management can support compliance with legal and regulatory requirements.

Mover: Promoting internal mobility

Moves are an everyday part of working life in companies. An important aspect of dealing with movers is updating identity information. As soon as an employee changes their position, their user data must be adjusted accordingly. This includes not only updating information such as name, e-mail address or department, but also adjusting access rights and authorizations. It is important that the employee’s former position reflects their current authorizations and that they do not have unrestricted access to sensitive data that they no longer need.

Conclusion

In identity management, joiners, movers and leavers are key concepts. The efficient management of identities in these phases enables companies to optimize access to resources, ensure security and meet compliance requirements. Identity management is therefore not only an IT challenge, but also a key factor for the success and security of a company. Companies should ensure that their identity management processes are well thought out and effective.

Our solution for you: The BAYOOSOFT Access Manager

The Access Manager allows you to keep track of all joiners, leavers and movers at all times.

Find out more about the other features or arrange an individual consultation with us.

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